Circle Practice Management LLC Privacy
Effective Date:
October 4, 2026
Circle Practice Management LLC (“CPM,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information provided through our website, mycirclepractice.com.
This Privacy Policy explains the types of information we may collect, how we may use and protect that information, and your choices regarding information submitted through our website.
Information We May Collect
When you use our website, you may voluntarily provide information such as your name, email address, telephone number, company or practice name, information submitted through our Contact Us form, and other information you choose to provide.
If you submit an employment application through our website, we may also receive information such as your employment history, education, qualifications, references, resume, and other information related to your application.
Our website may also automatically collect limited technical information such as browser type, device type, IP address, pages visited, and general website activity.
How We Use Information
Circle Practice Management LLC may use information collected through the website to:
Respond to inquiries and requests.
Communicate with prospective and current clients.
Provide information regarding CPM services.
Review employment applications.
Communicate with applicants regarding employment opportunities.
Operate, maintain, and improve our website.
Protect our website, systems, and business.
Maintain appropriate business records.
Meet applicable legal, contractual, or regulatory requirements.
CPM does not sell personal information submitted directly through our website.
Contact Forms
Information submitted through our Contact Us form may be used to respond to your inquiry and communicate with you regarding CPM services.
Please do not submit patient medical records, diagnoses, Social Security numbers, insurance identification numbers, payment information, or other sensitive patient information through a general website contact form.
Employment Applications
Information submitted through an employment application may be used to evaluate qualifications, communicate with applicants, conduct hiring-related activities, and maintain appropriate recruiting records.
Submitting an application does not guarantee an interview, employment, or a contractual relationship with CPM.
Applicant information will be limited to individuals who require access for legitimate recruiting, hiring, compliance, or business purposes.
Healthcare Information and PHI
Circle Practice Management LLC provides non-clinical healthcare practice-management services.
In providing services to healthcare organizations, CPM may receive or access Protected Health Information (“PHI”). When CPM acts as a business associate of a healthcare organization, PHI is handled according to applicable agreements, privacy and security procedures, and applicable legal requirements.
The public CPM website and its general contact forms are not intended to function as a patient portal or as a method for transmitting PHI.
Confidentiality and Data Security
CPM takes reasonable administrative, technical, and organizational measures designed to protect personal and confidential information from unauthorized access, disclosure, alteration, misuse, or destruction.
Access to confidential information is limited to authorized individuals who require access for legitimate business purposes.
Although CPM takes reasonable precautions to protect information, no method of electronic transmission or storage can be guaranteed to be completely secure.
Email Communications
Standard email may not always provide a secure method for transmitting sensitive or confidential information.
Please do not send PHI, patient medical records, Social Security numbers, or other highly sensitive information through unsecured email unless CPM has specifically provided an approved secure method for doing so.
Cookies and Website Technologies
Our website may use cookies or similar technologies to support website functionality, maintain security, understand general website usage, and improve visitor experience.
Your browser may allow you to control or disable cookies. Disabling certain cookies may affect website functionality.
Third-Party Services
CPM may use third-party providers to assist with website hosting, forms, email, security, analytics, or other website functions.
These providers may process limited information as necessary to perform services for CPM and may maintain their own privacy policies and practices.
Links to Other Websites
The CPM website may contain links to external websites, social-media platforms, or other third-party resources.
CPM is not responsible for the privacy practices, security, or content of websites operated by third parties. We encourage visitors to review the privacy policy of any external website they visit.
Information Sharing
CPM may share information with authorized service providers when reasonably necessary to operate the website or conduct legitimate business activities.
Information may also be disclosed when required by applicable law, legal process, governmental request, or when reasonably necessary to protect CPM, our clients, website users, or others.
Data Retention
CPM may retain information for as long as reasonably necessary to fulfill the purpose for which it was collected, maintain appropriate business or employment records, meet contractual responsibilities, resolve disputes, and satisfy applicable legal requirements.
Information that is no longer reasonably necessary may be securely deleted or disposed of according to CPM procedures.
Privacy Requests
You may contact CPM if you have questions concerning personal information you submitted through our website or wish to request correction or deletion of that information.
Certain information may need to be retained when required for legitimate business, contractual, employment, or legal purposes.
Changes to This Privacy Policy
Circle Practice Management LLC may update this Privacy Policy periodically to reflect changes in our website, business practices, technology, or applicable requirements.
Updates will be posted on this page with a revised effective date.
Contact Us
Circle Practice Management LLC
United States Florida
Email: info@mycirclepractice.com
Website: mycirclepractice.com